Privacy Policy
Colton Yacht Crew S.L.
Privacy Notice
​
At Colton Yacht Crew, we value your privacy and are committed to protecting your
personal data. This notice explains how we collect, use and protect your information when you engage with our services as a crew member or client.
1. About Us
Colton Yacht Crew S.L. is a boutique yacht recruitment agency based in Palma de
Mallorca, Spain. We specialise in connecting skilled professionals with prestigious yachts and offer ongoing career support to ensure long-term success within the yachting industry.
2. Information We Collect and Process
We only gather and use the information needed to provide our recruitment services efficiently and to comply with relevant regulations. This may include:
• For Crew Members: Name, contact details, Curriculum Vitae, references, certifications, passport and/or visa information, and employment history.
• For Clients: Contact information, yacht details, and recruitment preferences.
We may process certain sensitive information, including medical fitness certificates, as
necessary to comply with maritime regulatory requirements or to assess candidate suitability.
3. How We Use Your Information
• To evaluate candidates' suitability for yacht positions or crew placements.
• To communicate with candidates regarding employment opportunities or recruitment requirements.
• To verify qualifications, references, and certifications.
• Comply with legal and regulatory obligations, including those under the Maritime
Labour Convention (MLC 2006).
All personal data is processed lawfully, fairly, and transparently, and only for legitimate
business purposes.
4. Legal Basis for Processing
• Consent: When you have given us permission to use your data for recruitment
purposes.
• Contractual necessity: When processing is required to take steps prior to entering
a contract or placement agreement.
• Legal obligation: When necessary to comply with employment, tax, or maritime
regulations.
• Legitimate interest: When processing is required to maintain professional
relationships, verify candidate qualifications, and deliver high-quality recruitment
services.
5. How We Protect Your Data
We implement appropriate technical and organisational measures to safeguard personal information against unauthorised access, alteration, disclosure, or loss.
All data is stored securely on encrypted systems, with access restricted to authorised
personnel only.
6. Data Sharing
​
We share personal data only when necessary, typically with yacht owners, management companies, or authorised maritime partners and never for marketing or commercial purposes. All third parties receiving data are required to handle it securely and in full compliance with the General Data Protection Regulation (GDPR).
7. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it
was collected, usually up to 5 years from your last interaction, unless a longer
period is legally required or justified by ongoing recruitment activity.
8. Your Rights
Under the GDPR, you have the right to:
• Access the personal data we hold about you.
• Request correction or deletion of your data.
• Restrict or object to its processing.
• Withdraw consent at any time.
Requests can be submitted via admin@coltonyachtcrew.com
and we will respond within 30 days.
​
9. Data Transfer
If your personal data is transferred outside the European Economic Area (EEA), for
instance, to yachts operating internationally - we ensure that appropriate safeguards are in place to protect your privacy and maintain compliance with applicable data protection standards.
10. Contact
If you have any questions or concerns regarding this Privacy Notice
or how we process your personal data, please contact:
Data Protection Officer (DPO)
Colton Yacht Crew S.L.
admin@coltonyachtcrew.com
​
11. Updates to This Privacy Notice
This Privacy Notice may be updated periodically to reflect legal, operational, or regulatory changes. The most recent version will always be available on our website.